General Information

Finance Base Documents are set of documents that are

• uploaded/approved by the “buyer” to it's bank that needs to be financed to the “supplier” with respect to business sector Approved Payable Finance (APF)

(or/and)

• uploaded/sent by the “supplier” to it's bank that needs to be financed to the “supplier” with respect to business sector Receivable Finance (RF).

These document types can be handled:

• Invoice or
• Debit Note or
• Credit Note

These documents can have one of the below statuses during each transaction:

• Registered - Documents that need to be financed can be registered from the transaction Adding a new Finance Base Document.

• Approved - A document is set to status “Approved” when the incoming xml file is imported into the system or if a document is added from the transaction APF Offer / Add Invoice Set.

• Offered - Only when the transaction APF Offer / Receivable Finance Offer is saved, the status is updated to “Offered”.

• Financed - When the transaction APF Funding / Opening Receivable Finance is saved, the status is updated to “Financed”.

• Partially Paid - If the documents are repaid partially by the buyer using transaction APF Repayment / Repayment (RF) (or) if the documents are paid back by the supplier partially using transaction Recourse, the status is updated to “Partially Paid”.

• In Dispute - In Receivable Finance business sector, if the buyer does not agree to pay a particular document then the status of the document is updated to “In Dispute” using transaction Repayment (RF).

• Dispute Resolved - In Receivable Finance business sector, once the dispute is resolved , the status of the document is updated to “Dispute Resolved” using transaction Repayment (RF). This document can then be further paid and status will be updated accordingly.

• Closed - Status is set to “Closed”
  • if documents are fully paid using transaction APF Repayment / Repayment (RF) (or)
  • for Approved Payable Finance, if the contract is cancelled using transaction Closing (or)
  • for Receivable Finance, if the documents are paid back by supplier when “Recourse” was set using transaction Recourse.

Further Details on importing Finance Base Documents can be found under APF Document / Invoice Flow (or) Process Flow (RF).