Periodic Grouping of FBDs

This transaction is a “Grouping Manager” that, at a defined cut-off time, puts together an APF “Offer/Funding” for similar approved Finance Base documents, such as Invoices / Debit Notes / Credit Notes.

The grouping manager facilitates the below tasks:

1. Grouping of Multiple Finance Base Documents (see General Information)
2. Launching APF Offer / APF Funding to create an offer/ financing
3. Closing existing offer

Note: If grouping cut-off is already defined in Maintaining Currencies, then only that will be considered for grouping cut-off. Only if cut-off is empty in Maintaining Currencies, then cut-off from GRPTSK will be applied.

The buyer may upload pre-grouped Finance Base Documents without any grouping instruction which are immediately posted for execution. These documents could be directly uploaded in document pool from Adding a new Finance Base Document or from an incoming xml file, imported through Manager for Incoming Messages. After the documents are uploaded, the grouping manager is executed automatically at the defined cut-off time (exceptionally, the Grouping Manager could also be manually executed by changing the cut-off time).

The Grouping Manager will group the multiple documents (i.e. invoices) which fit into the following criteria:

• Pairing of Buyer & Supplier - Combination of pairing defined in Maintain Pairing Buyer/Supplier
• Currency - Documents of same currency
• Due Date - To be greater than today
• Status - To be in “Approved” status

Additionally, the Grouping Manager will also ensure the documents are grouped within the limits set in the Maintain Pairing Buyer/Supplier for the respective pairing of buyer & supplier.

• Minimum Period - The maturity or due date of the document should not be less than the number of days defined in this setup.
• Maximum Period - The maturity or due date of the document should not be greater than the number of days defined in this setup.
• Minimum amount - Sum of the documents should not be below the minimum amount defined in this setup.

For documents uploaded from Adding a new Finance Base Document:

• After grouping the documents based on the above criteria, the Grouping Manager will create a APF Funding / APF Offer, based on the Offer flag being enabled in the pairing setup. If the offer flag is selected/enabled, an offer will be created and if it is not selected a direct funding will be created.

For documents imported using Manager for Incoming Messages:

• Importing documents with the Incoming Message Manager automatically creates an APF Offer contract. Therefore, the Grouping Manager here does a payment aggregation, where the offered invoices which are not yet grouped based on above grouping criterias are aggregated into a APF Funding contract.

From the Incoming Message Manager, the APF Offer contracts are created only if the currency cut off time has not yet crossed for the day. If crossed, the APF Offer contract will be created for the next business day as contract opening date.

Once the offers from incoming message manager are successfully grouped into funding contracts, those existing offer contracts are closed (see Closing).

Automatic Grouping of APF