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Rejecting Documents

Transaction BCTDOR

This transaction is used to reject documents under an Inward Collection.

Reasons for rejection can be that a drawee refuses to pay (e.g. because the validity of the presented documents is denied), or the drawee cannot be found or reached. The collecting bank needs then to send a rejection message and return the documents to the remitting bank indicating the reason why they were rejected.

If the drawee does not agree with the terms of the collection, an initial rejection message may be sent, giving the drawer and drawee time to negotiate a solution. This is called 'Pending Non-Payment'. As long as the contract has not been rejected, this option can be run as often as required. The contract is then neither rejected nor closed.

With a documentary collection that is rejected outright by the drawee, the collecting bank may initially hold on to the documents hoping that the drawer will instruct them to present the documents to another party. We indicate this with 'Outright, hold documents'.

The 'Outright, return documents' option also sends a message of rejection to the parties indicating the reasons for the rejection. In addition, documents submitted under a collection are returned to the presenting party. The contract is then closed.

Requirements

An existing Import Collection contract which is not closed.
The documents cannot be rejected if the goods were already released.
If the documents are accepted, the open amount cannot be zero.
Rejection is not possible if the documents were advanced and there is still an open amount under the advance.

Incoming Messages

Channel	Description	MT	Description	Comment
S	SWIFT	416	Advice of Non-Payment/Non-Acceptance
T	TradeConnect	T51	Payment/Acceptance authorization under an import collection

For incoming allNETT / RIVO messages see Overview of Incoming messages - allNETT / RIVO.

Transaction Control

Fees

None

Commissions

Results of this Transaction

Diaries

For more information see TRNDIA Diaries.

Action	Description	Diary	Follow-up Transaction	Comment
Completed				All diaries that have been made in Transaction “Amendment” (BCTAME) or “Advising Documents” (BCTDAV) will be deleted if “Rejection Type”='Outright, return documents' and “Collection Condition” not equal to 'Clean Collection'
Completed				All diaries that have been made in Transaction “Advising Documents” (BCTDAV) will be deleted if “Rejection Type”='Outright, return documents' and “Collection Condition”='Clean Collection'

Updating/Storing of Amounts (CBS)

For 'Outright - return documents', the open amount for the collection is set to zero.

Liability (LIA)

For 'Outright - return documents', all liability sets posted to the collection are removed.

Outgoing Correspondence

Details on creation of messages can be found under DOCEOT Messages. For outgoing allNETT / RIVO messages see Overview of Outgoing messages - allNETT / RIVO.

Name of Message	Receiver	Message ID	SWIFT
Rejection	Drawee/Remitting Bank	BCTDRR1	416
Rejection 2nd mail	Drawee/Remitting Bank	BCTDRR2
Acknowledgment of Rejection	Drawee/2nd Collecting Bank	BCTCOL1

Release

Signature required

Transaction Panels

Reject Documents

Datafields

Datafield	Description
Own Reference	cf Appendix A, Table BCD field OWNREF
Currency	cf Appendix A, Table CBB field CUR
Collection Amount	cf Appendix A, Table CBB field AMT
Currency	cf Appendix A, Table CBB field CUR
Open Collection Amount	This field contains the amount which has not been settled. cf Appendix A, Table CBB field AMT
Date Documents Received	cf Appendix A, Table BCD field RCVDAT
Date of Advice of Documents Received	cf Appendix A, Table BCD field ADVDAT
Accepted on	cf Appendix A, Table BCD field ACCDAT
Collection Condition	cf Appendix A, Table BCD field DOCTYPCOD
Document Set Status	cf Appendix A, Table BCD field DOCSTA
Reference for Address (Optional)	cf Appendix A, Table PTS field REF
Name	cf Appendix A, Table PTS field NAM
Reference for Address (Optional)	cf Appendix A, Table PTS field REF
Name	cf Appendix A, Table PTS field NAM
Reference for Address (Optional)	cf Appendix A, Table PTS field REF
Name	cf Appendix A, Table PTS field NAM
	These checkboxes may be checked to define the further handling of the documents.
Advice Type	This field contains the type of the SWIFT MT. Select NPAY for non-payment. Select NACC for non-acceptance.
Close Contract	Checking this box closes the current contract.
Reason for Non-Payment/Non-Acceptance	cf Appendix A, Table BCT field RESREJ
Copies in 1st Mail	This field contains the number of documents in figures to be sent with the first mail. If documents are to be sent with one mail only, insert the total number of each document in this column.
Copies in 2nd Mail	This field contains the number of documents to be sent by second mail (if any)
Document Description	This field contains the kind of document to be mentioned in the document specification. Either select a document from the selection list or enter the document manually.

Instructions

Datafields

Datafield	Description
Collection Instructions	cf Appendix A, Table BCT field COLINS
Draft Instructions	cf Appendix A, Table BCT field DFTINS
Protest Instructions	cf Appendix A, Table BCT field PROINS
Other Instructions	cf Appendix A, Table BCT field OTHINS
ALADI Checkbox	cf Appendix A, Table BCD field ALADIFLG
ALADI Reimb. Code	cf Appendix A, Table BCD field ALADICOD
Fee settlement - our fee to be debited to	cf Appendix A, Table BCD field CHATO
Charges Text	cf Appendix A, Table BCT field CHGTXT
Free Of Payment	cf Appendix A, Table BCD field FOCFLG
Waive Collecting Bank Charges	cf Appendix A, Table BCD field WAICOLCOD
Waive Remitting Bank Charges	cf Appendix A, Table BCD field WAIRMTCOD
Defer Payment Until	cf Appendix A, Table BCD field OTHINS
Goods Code (for Statistics)	cf Appendix A, Table BCD field STAGOD

Outgoing TCO Inst. (T40)

Datafields

Datafield	Description
Free Text	cf Appendix A, Table BCT field BCTFRE
Interest Instructions	cf Appendix A, Table BCT field INTINS
External Key	cf Appendix A, Table PTS field EXTKEY
Address Block	cf Appendix A, Table PTS field ADRBLK
Reference for Address (Optional)	cf Appendix A, Table PTS field REF
External Key	cf Appendix A, Table PTS field EXTKEY
Address Block	cf Appendix A, Table PTS field ADRBLK
Reference for Address (Optional)	cf Appendix A, Table PTS field REF
Authority of Agent	cf Appendix A, Table BCT field AGTAUT
Date of Agent's Invoice	cf Appendix A, Table BCD field AGTDAT
Further Agent Information	cf Appendix A, Table BCT field AGTINF

Shipping Details

Datafields

Datafield	Description
Release of Goods	cf Appendix A, Table BCD field RELGODFLG
Release Type	cf Appendix A, Table BCD field RELTYP
Date of Release of Goods	cf Appendix A, Table BCD field RELGODDAT
Expiry Date of Shipping Guarantee	cf Appendix A, Table BCD field EXPDAT
Transport Document Type	cf Appendix A, Table BCD field TRPDOCTYP
Transport Document No.	cf Appendix A, Table BCD field TRPDOCNUM
Date of Transport Document	cf Appendix A, Table BCD field TRADAT
Mode of Transport	cf Appendix A, Table BCD field TRAMOD
Name of Vessel	cf Appendix A, Table BCT field VESSELNAM
Shipment from	cf Appendix A, Table BCD field SHPFRO
For Transportation to	cf Appendix A, Table BCD field SHPTO
Covered Goods	cf Appendix A, Table BCT field COVGOD
External Key	cf Appendix A, Table PTS field EXTKEY
Address Block	cf Appendix A, Table PTS field ADRBLK
Reference for Address (Optional)	cf Appendix A, Table PTS field REF
Release to Drawee Flag	cf Appendix A, Table BCD field RTODREFLG
Release to Address	cf Appendix A, Table BCT field RELADR

allNETT Fields

Datafields

Datafield	Description
Date of Transport Document	cf Appendix A, Table BCT field INC22032
Shipping route	cf Appendix A, Table BCT field INC22033

Parties

Datafields

Datafield	Description
External Key	cf Appendix A, Table PTS field EXTKEY
Address Block	cf Appendix A, Table PTS field ADRBLK
External Key	cf Appendix A, Table PTS field EXTKEY
Address Block	cf Appendix A, Table PTS field ADRBLK
Reference for Address (Optional)	cf Appendix A, Table PTS field REF
External Key	cf Appendix A, Table PTS field EXTKEY
Address Block	cf Appendix A, Table PTS field ADRBLK
External Key	cf Appendix A, Table PTS field EXTKEY
Address Block	cf Appendix A, Table PTS field ADRBLK

Documentation - DOKA-NG (Functional availability is per selected plan)

Table of Contents

Rejecting Documents

Transaction BCTDOR

Requirements

Incoming Messages