Book Creator

Remove this page from your book

Manage book (0 page(s))

Help

Sending Documents

Transaction BOTDAV

This transaction is used to create a collection and to store key contract data in the application. This data is then used to compile correspondence used in dispatching documents, which is sent either to the bank of the drawee or directly to the drawee, together with the collection documents presented by the presenting party.

With direct collections, the bank using the application is solely entrusted with processing payment and issuing possible reminders. Furthermore, documents are sent by the presenting party directly to the drawee or its bank. Correspondingly, checking the “Direct Collection” checkbox ensures that the application does not generate any correspondence used to dispatch documents.

If the checkbox “Physical Document is kept with Remitting Bank” is checked, the financial documents are kept with the remitting bank (the bank using the application) and are not presented to the collecting bank. Under bilateral agreements between the banks, they may actually send only an electronic message with all relevant information of the financial document(s) and hold on to the actual document just in case there are problems in collecting it. This is called 'Truncation'. The drawee knows about the documents drawn against him and will pay against a receipt from his bank. This way, the transactions can be handled much faster and much more cost-efficiently compared to the use of paper documents that have to be mailed via the collecting bank to the drawee in another country. The electronic message used can be a SWIFT MT 405. A SWIFT MT405 is currently not supported in the application, as this message can only be used by banks that subscribe to the Message User Group (MUG).

Note: The currency can only be changed, if no liability has been booked yet. When changing the currency, the amount is booked out with the old currency and booked in again with the new currency.

Requirements

This transaction creates a new Export Collection contract.
If an existing Export Collection contract is used, it may not be open or closed.
An existing Export Collection may not be a Clean Collection.

Incoming Messages

Channel	Description	MT	Description	Comment
T	TradeConnect	T41	Direct Collection
T	TradeConnect	T43	Additional Mail under an Export Collection

For incoming allNETT / RIVO messages see Overview of Incoming messages - allNETT / RIVO.

Transaction Control

Fees

Fee Code	Set as Default	Units	from	until	Comment
BOFHAN	Yes	1	today	today

Commissions

Results of this Transaction

Diaries

For more information see TRNDIA Diaries.

Action	Description	Diary	Follow-up Transaction	Comment
Create	Documents accepted/Collection amount received?	Today + 20 Working Days or on maturity date	Sending Tracer / Advice of Fate	Diary is on maturity date if available, otherwise 20 days after today

Updating/Storing of Amounts (CBS)

Liability (LIA)

No liability is booked. The document amount is updated internally.

Outgoing Correspondence

Details on creation of messages can be found under DOCEOT Messages. For outgoing allNETT / RIVO messages see Overview of Outgoing messages - allNETT / RIVO.

Name of Message	Receiver	Message ID	SWIFT	TCO	Comment
Documentary Collection Order 1st	Collecting Bank/Drawee	BOTCOL1			Not with direct collection
Documentary Collection Order 2nd	Selected Party or Receiver from Documentary Collection Order 1st	BOTCOL2			With direct collection not to Collecting Bank/Drawee
Acknowledgment of Collection	Remitting bank/Drawer	BOTDRR1	410	T14

Release

Signature required

Transaction Panels

Overview

Datafields

Datafield	Description
Own Reference	cf Appendix A, Table BOD field OWNREF
Responsible User	cf Appendix A, Table BOD field OWNUSR
Direct Collection	cf Appendix A, Table BOD field DIRCOLFLG
Currency	cf Appendix A, Table CBB field CUR
Collection Amount	cf Appendix A, Table CBB field AMT
Direct rejection	cf Appendix A, Table BOD field REJFLG
Applicable Rule Checkbox	cf Appendix A, Table BOD field APPRULFLG
Currency	cf Appendix A, Table CBB field CUR
Open Collection Amount	This field contains the amount which has not been paid under the collection. cf Appendix A, Table CBB field AMT
Reserved Contract	cf Appendix A, Table BOD field RESFLG
Date of Receipt of Documents	cf Appendix A, Table BOD field RCVDAT
Date of Shipment	cf Appendix A, Table BOD field SHPDAT
Presentation Date	cf Appendix A, Table BOD field PREDAT
Date of Advice of Documents Received	cf Appendix A, Table BOD field ADVDAT
Collection Condition	cf Appendix A, Table BOD field DOCTYPCOD
Maturity Date	cf Appendix A, Table BOD field MATDAT
Number of Days/Months for Maturity Period	cf Appendix A, Table BOD field MATPERCNT
Days/Months or Years for Maturity Period	cf Appendix A, Table BOD field MATPERTYP
Start of Maturity Period	cf Appendix A, Table BOD field MATPERBEG
BO Tenor Details	cf Appendix A, Table BOT field BOGDET
Copies in 1st Mail	This field contains the number of documents in figures to be sent with the first mail. If documents are to be sent with one mail only, insert the total number of each document in this column.
Copies in 2nd Mail	This field contains the number of documents to be sent by second mail (if any)
Document Description	This field contains the kind of document to be mentioned in the document specification. Either select a document from the selection list or enter the document manually.
External Key	cf Appendix A, Table PTS field EXTKEY
Address Block	cf Appendix A, Table PTS field ADRBLK
Reference for Address (Optional)	cf Appendix A, Table PTS field REF
External Key	cf Appendix A, Table PTS field EXTKEY
Address Block	cf Appendix A, Table PTS field ADRBLK
Reference for Address (Optional)	cf Appendix A, Table PTS field REF
External Key	cf Appendix A, Table PTS field EXTKEY
Address Block	cf Appendix A, Table PTS field ADRBLK
Reference for Address (Optional)	cf Appendix A, Table PTS field REF
Country Code (Risk Country)	cf Appendix A, Table BOD field STACTY
Goods Code (for Statistics)	cf Appendix A, Table BOD field STAGOD

Instructions

Datafields

Datafield	Description
Collection Instructions	cf Appendix A, Table BOT field COLINS
Delivery of Documents Instructions modified	cf Appendix A, Table BOT field COLINSFLG
Draft Instructions	cf Appendix A, Table BOT field DFTINS
Protest Instructions	cf Appendix A, Table BOT field PROINS
Other Instructions	cf Appendix A, Table BOT field OTHINS
ALADI Checkbox	cf Appendix A, Table BOD field ALADIFLG
ALADI Reimb. Code	cf Appendix A, Table BOD field ALADICOD
Fee settlement - our fee to be debited to	cf Appendix A, Table BOD field CHATO
Charges Text	cf Appendix A, Table BOT field CHGTXT
Free of Payment	cf Appendix A, Table BOD field FOCFLG
Waive Collecting Bank Charges	cf Appendix A, Table BOD field WAICOLCOD
Waive Remitting Bank Charges	cf Appendix A, Table BOD field WAIRMTCOD
Defer Payment Until	cf Appendix A, Table BOD field OTHINS
2nd Mail Date	If documents are to be presented in a second mailing, this field contains the date of the second mail.
Receiver of Second Mail	cf Appendix A, Table BOD field MSGROL
External Key	cf Appendix A, Table PTS field EXTKEY
Address Block	cf Appendix A, Table PTS field ADRBLK
Reference for Address (Optional)	cf Appendix A, Table PTS field REF

Shipping Details

Datafields

Datafield	Description
Transport Document Type	cf Appendix A, Table BOD field TRPDOCTYP
Transport Document No.	cf Appendix A, Table BOD field TRPDOCNUM
Date of Transport Document	cf Appendix A, Table BOD field TRADAT
Mode of Transport	cf Appendix A, Table BOD field TRAMOD
Name of Vessel	cf Appendix A, Table BOT field VESSELNAM
Shipment from	cf Appendix A, Table BOD field SHPFRO
For Transportation to	cf Appendix A, Table BOD field SHPTO
Goods Description	cf Appendix A, Table BOT field GODDES

allNETT Fields

Datafields

Datafield	Description
Send Documents via	cf Appendix A, Table BOD field ANTSNDBY
If Draft is Accepted	cf Appendix A, Table BOD field ANTDFTACP
Protest in case of Non-Payment	cf Appendix A, Table BOD field ANTPTSPAY
Protest in case of Non-Acceptance	cf Appendix A, Table BOD field ANTPTSACP
Keep documents at no charge	cf Appendix A, Table BOD field ANTDOCCHG
Store goods	cf Appendix A, Table BOD field ANTSTOGOD
In case of need refer to	cf Appendix A, Table BOT field ANTAGTDET
Instuctionauthorization	cf Appendix A, Table BOD field ANTAGTINS
Collect Interest from Drawee	cf Appendix A, Table BOD field ANTCOLINT
incoming allNETT Account Details	cf Appendix A, Table BOT field INCACCDET
Interest Rate	cf Appendix A, Table BOD field ANTINTRAT
Interest Start Date	cf Appendix A, Table BOD field ANTINTDAT
In case refused	cf Appendix A, Table BOD field ANTINTREF

Parties

Datafields

Datafield	Description
External Key	cf Appendix A, Table PTS field EXTKEY
Address Block	cf Appendix A, Table PTS field ADRBLK
Reference for Address (Optional)	cf Appendix A, Table PTS field REF
External Key	cf Appendix A, Table PTS field EXTKEY
Address Block	cf Appendix A, Table PTS field ADRBLK
Reference for Address (Optional)	cf Appendix A, Table PTS field REF
Name	cf Appendix A, Table PTS field NAM

Received Instructions

Datafields

Datafield	Description
Interest Instructions	cf Appendix A, Table BOT field INTINS
Payment Information	cf Appendix A, Table BOT field SETINSBO
Authority of Agent	cf Appendix A, Table BOT field AGTAUT

Documentation - DOKA-NG (Functional availability is per selected plan)

Table of Contents

Sending Documents

Transaction BOTDAV

Requirements

Incoming Messages