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Processing Discrepant Documents
Transaction BOTDCR
This transaction is used to reject documents.
If the collecting bank returns the documents unpaid, indicating that the drawee has rejected (protested) the payment (or some other reason), we are to advise the drawer of this and to reduce the open amount with the value of the rejected document.
If the rejection is not final, it is called 'Pending Non-Payment'. This is to advise the drawer that he needs to contact the drawee in order to negotiate a solution.
If the rejection is final, with a documentary collection the collecting bank may hold on to the documents waiting for instructions, because the drawer may decide to sell the goods to another party in the country of the collecting bank (since they have already been shipped there). However, the collecting bank hopes that the drawer will ask them to present these documents to a different party, in order to receive the payment eventually.
When the documents have been returned (for the first time or according to the instructions of the drawer), they are to be returned to the drawer. In case the option 'Outright, return documents' is selected, the table “Rejected Documents” becomes editable. In this table the user can specify, which documents have to be sent back.
In case of clean collections the collecting does not hold on to the financial document when the drawee rejects it.
If the collection is rejected partially, the partial funds should arrive around the same time as the final rejection message. The user should first process the partial payment with Receive Funds filling in the partial amount as “Settled Amount”. Subsequently when he processes the “Reject Documents”, the open amount will be reduced to the part that remains unpaid, and the transaction will automatically reduce the outstanding amount to zero.
In a clean collection the rejection may involve documents paid under reserve. This transaction also allows the bank to withdraw advanced amounts from the drawer.
If 'Rejected, return documents' has been selected, the contract is closed.
Requirements
An existing Export Collection contract which is open and not closed.
Not allowed in case of open advances.
Not allowed if selected contract has already been closed
Not allowed if selected contract has already been accepted.
Incoming Messages
| Channel | Description | MT | Description | Comment |
|---|---|---|---|---|
| S | SWIFT | 416 | Advice of Non-Payment/Non-Acceptance |
For incoming allNETT / RIVO messages see Overview of Incoming messages - allNETT / RIVO.
Transaction Control
Fees
If this is the final settlement, all fees not yet settled for the contract are transferred to the Settlement Panel and set to 'Settle now'.
Commissions
Results of this Transaction
Diaries
For more information see TRNDIA Diaries.
| Action | Description | Diary | Follow-up Transaction | Comment |
|---|---|---|---|---|
| Completed | If the “Rejection type”= 'Outright, return documents', all diaries that have been generated in the transactions “Accept and Settle Documents” (BOTPAY), “Sending a Clean Collection” (BOTSCC) or “Settle Usance Documents at Maturity” (BOTSET) will be deleted. | |||
| Replace | Status of rejection | Today + 5 Working Days | Sending Tracer / Advice of Fate | If “Rejection Type” not equal 'Outright, return documents' |
Updating/Storing of Amounts (CBS)
For 'Outright - return documents', the open amount for the collection is set to zero.
Liability (LIA)
Given a definite rejection, all amounts posted to the liability are removed.
Outgoing Correspondence
Details on creation of messages can be found under DOCEOT Messages. For outgoing allNETT / RIVO messages see Overview of Outgoing messages - allNETT / RIVO.
| Name of Message | Receiver | Message ID | SWIFT | TCO | Comment |
|---|---|---|---|---|---|
| Acknowledgment of Rejection | Collecting Bank/Drawee | BOTCOL1 | |||
| Rejection | Remitting Bank/Drawer | BOTDRR1 | |||
| Rejection 2nd mail | Remitting Bank/Drawer | BOTDRR2 |
Release
Signature required
Transaction Panels
Rejection
Shipping Details
allNETT Fields
Instructions
Parties
Received Instructions
Overview
Liability
Settlement Details
Settlement
Bookings
Cash Cover
DTAEA Fields
DTALC Fields
Completion
Incoming Tag 72/79
Messages
Compliance
Attachments
Fee Conditions
DTAG Fields
Rejection
Datafields
| Datafield | Description |
|---|---|
| Days/Months or Years for Maturity Period | cf Appendix A, Table BOD field MATPERTYP |
| Own Reference | cf Appendix A, Table BOD field OWNREF |
| Currency | cf Appendix A, Table CBB field CUR |
| Collection Amount | cf Appendix A, Table CBB field AMT |
| Currency | cf Appendix A, Table CBB field CUR |
| Open Collection Amount | This field contains the amount which has not been paid under the collection. cf Appendix A, Table CBB field AMT |
| Collection Condition | cf Appendix A, Table BOD field DOCTYPCOD |
| Document Set Status | cf Appendix A, Table BOD field DOCSTA |
| Number of Days/Months for Maturity Period | cf Appendix A, Table BOD field MATPERCNT |
| Start of Maturity Period | cf Appendix A, Table BOD field MATPERBEG |
| Date of Receipt of Documents | cf Appendix A, Table BOD field RCVDAT |
| Presentation Date | cf Appendix A, Table BOD field PREDAT |
| Name | cf Appendix A, Table PTS field NAM |
| Reference for Address (Optional) | cf Appendix A, Table PTS field REF |
| Name | cf Appendix A, Table PTS field NAM |
| Reference for Address (Optional) | cf Appendix A, Table PTS field REF |
| Name | cf Appendix A, Table PTS field NAM |
| Reference for Address (Optional) | cf Appendix A, Table PTS field REF |
| Rejection Type | cf Appendix A, Table BOD field REJTYPSEL |
| Close Contract | Checking this box closes the current contract. |
| Reason for Non-Payment/Non-Acceptance | cf Appendix A, Table BOT field RESREJ |
| Copies in 1st Mail | This field contains the number of documents in figures to be sent with the first mail. If documents are to be sent with one mail only, insert the total number of each document in this column. |
| Copies in 2nd Mail | This field contains the number of documents to be sent by second mail (if any) |
| Document Description | This field contains the kind of document to be mentioned in the document specification. Either select a document from the selection list or enter the document manually. |
Shipping Details
Datafields
| Datafield | Description |
|---|---|
| Transport Document Type | cf Appendix A, Table BOD field TRPDOCTYP |
| Transport Document No. | cf Appendix A, Table BOD field TRPDOCNUM |
| Date of Transport Document | cf Appendix A, Table BOD field TRADAT |
| Mode of Transport | cf Appendix A, Table BOD field TRAMOD |
| Name of Vessel | cf Appendix A, Table BOT field VESSELNAM |
| Shipment from | cf Appendix A, Table BOD field SHPFRO |
| For Transportation to | cf Appendix A, Table BOD field SHPTO |
| Goods Description | cf Appendix A, Table BOT field GODDES |
allNETT Fields
Datafields
| Datafield | Description |
|---|---|
| Send Documents via | cf Appendix A, Table BOD field ANTSNDBY |
| If Draft is Accepted | cf Appendix A, Table BOD field ANTDFTACP |
| Protest in case of Non-Payment | cf Appendix A, Table BOD field ANTPTSPAY |
| Protest in case of Non-Acceptance | cf Appendix A, Table BOD field ANTPTSACP |
| Keep documents at no charge | cf Appendix A, Table BOD field ANTDOCCHG |
| Store goods | cf Appendix A, Table BOD field ANTSTOGOD |
| In case of need refer to | cf Appendix A, Table BOT field ANTAGTDET |
| Instuctionauthorization | cf Appendix A, Table BOD field ANTAGTINS |
| Collect Interest from Drawee | cf Appendix A, Table BOD field ANTCOLINT |
| incoming allNETT Account Details | cf Appendix A, Table BOT field INCACCDET |
| Interest Rate | cf Appendix A, Table BOD field ANTINTRAT |
| Interest Start Date | cf Appendix A, Table BOD field ANTINTDAT |
| In case refused | cf Appendix A, Table BOD field ANTINTREF |
Instructions
Datafields
| Datafield | Description |
|---|---|
| Collection Instructions | cf Appendix A, Table BOT field COLINS |
| Delivery of Documents Instructions modified | cf Appendix A, Table BOT field COLINSFLG |
| Draft Instructions | cf Appendix A, Table BOT field DFTINS |
| Protest Instructions | cf Appendix A, Table BOT field PROINS |
| Other Instructions | cf Appendix A, Table BOT field OTHINS |
| ALADI Checkbox | cf Appendix A, Table BOD field ALADIFLG |
| ALADI Reimb. Code | cf Appendix A, Table BOD field ALADICOD |
| Fee settlement - our fee to be debited to | cf Appendix A, Table BOD field CHATO |
| Charges Text | cf Appendix A, Table BOT field CHGTXT |
| Free of Payment | cf Appendix A, Table BOD field FOCFLG |
| Waive Collecting Bank Charges | cf Appendix A, Table BOD field WAICOLCOD |
| Waive Remitting Bank Charges | cf Appendix A, Table BOD field WAIRMTCOD |
| Defer Payment Until | cf Appendix A, Table BOD field OTHINS |
| 2nd Mail Date | If documents are to be presented in a second mailing, this field contains the date of the second mail. |
| Receiver of Second Mail | cf Appendix A, Table BOD field MSGROL |
| External Key | cf Appendix A, Table PTS field EXTKEY |
| Address Block | cf Appendix A, Table PTS field ADRBLK |
| Reference for Address (Optional) | cf Appendix A, Table PTS field REF |
Parties
Datafields
| Datafield | Description |
|---|---|
| External Key | cf Appendix A, Table PTS field EXTKEY |
| Address Block | cf Appendix A, Table PTS field ADRBLK |
| External Key | cf Appendix A, Table PTS field EXTKEY |
| Address Block | cf Appendix A, Table PTS field ADRBLK |
| Reference for Address (Optional) | cf Appendix A, Table PTS field REF |
| External Key | cf Appendix A, Table PTS field EXTKEY |
| Address Block | cf Appendix A, Table PTS field ADRBLK |
| External Key | cf Appendix A, Table PTS field EXTKEY |
| Address Block | cf Appendix A, Table PTS field ADRBLK |
| Reference for Address (Optional) | cf Appendix A, Table PTS field REF |
| External Key | cf Appendix A, Table PTS field EXTKEY |
Received Instructions
Datafields
| Datafield | Description |
|---|---|
| Interest Instructions | cf Appendix A, Table BOT field INTINS |
| Payment Information | cf Appendix A, Table BOT field SETINSBO |
| Authority of Agent | cf Appendix A, Table BOT field AGTAUT |
| Date of Shipment | cf Appendix A, Table BOD field SHPDAT |
Overview
Datafields
| Datafield | Description |
|---|---|
| Responsible User | cf Appendix A, Table BOD field OWNUSR |
| Direct Collection | cf Appendix A, Table BOD field DIRCOLFLG |
| Direct rejection | cf Appendix A, Table BOD field REJFLG |
| Applicable Rule Checkbox | cf Appendix A, Table BOD field APPRULFLG |
| Reserved Contract | cf Appendix A, Table BOD field RESFLG |
| Date of Advice of Documents Received | cf Appendix A, Table BOD field ADVDAT |
| Maturity Date | cf Appendix A, Table BOD field MATDAT |
| BO Tenor Details | cf Appendix A, Table BOT field BOGDET |
| Address Block | cf Appendix A, Table PTS field ADRBLK |
| Country Code (Risk Country) | cf Appendix A, Table BOD field STACTY |
| Goods Code (for Statistics) | cf Appendix A, Table BOD field STAGOD |
Compliance
DTAG Fields
