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Accept and Settle Documents
Transaction BOTPAY
This transaction is used either to send documents under an export collection (without settlement), that have been received and checked or to send and to settle/accept the documents at the same time.
When dealing with sight documents, the default procedure is set up so that the collection is settled instantly. If the document set is paid in full, this is then closed and the closing date of the contract set at today's date. If the collection is partially paid, the open amount is reduced by the partial payment amount and the contract remains open until the remaining amount is settled.
When dealing with usance documents, the documents are accepted, the appropriate maturity posted and a temporary settlement generated. However, this temporary settlement cannot be generated if several usance maturities are posted. In this case, only a final settlement for fees is created. The final settlement of usance maturities at the due date takes place in transaction “Settle Usance Documents at Maturity” (BOTSET).
Checking the “Free of Payment” checkbox indicates that the collection is to be settled value-free. The collection is then settled instantly without payment. Detailed information on this option can be found under “Free of Payment”.
Should documents be queried or returned, this is dealt with in “Processing Discrepant Documents” (BOTDCR).
Note: This transaction is not applicable for Sending a Clean Collection (BOTSCC) contracts with “Payment under Reserve” option being selected. Here the liability is booked differently under “Payment under Reserve (REP) liability”. Therefore, the settlement for these contracts, happens directly in transaction “Settle Usance Documents at Maturity” (BOTSET).
Requirements
An existing Export Collection contract which is open and not closed.
The contract must have open INT liabilities.
Incoming Messages
| Channel | Description | MT | Description | Comment |
|---|---|---|---|---|
| S | SWIFT | 400 | Advice of Payment | |
| S | SWIFT | 412 | Advice of Acceptance |
For incoming allNETT / RIVO messages see Overview of Incoming messages - allNETT / RIVO.
Transaction Control
Fees
If sight document are settled in this transaction, all fees not yet settled for the contract are transferred to the Settlement Panel and set to 'Settle now'..
Commissions
Results of this Transaction
Diaries
For more information see TRNDIA Diaries.
| Action | Description | Diary | Follow-up Transaction | Comment |
|---|---|---|---|---|
| Completed | Diaries that have been generated in transaction “Processing Discrepant Documents”(BOTDCR), “Sending a Clean Collection” (BOTSCC), “Sending Documents” (BOTDAV) or “Settle Usance Documents at Maturity” (BOTSET) will be deleted. | |||
| Replace | Rejecting remaining funds? | Today + 5 Working Days | Sending Tracer / Advice of Fate | If “Document Amount” not equal to “Amount Settled” |
Updating/Storing of Amounts (CBS)
Liability (LIA)
Outgoing Correspondence
Details on creation of messages can be found under DOCEOT Messages. For outgoing allNETT / RIVO messages see Overview of Outgoing messages - allNETT / RIVO.
| Name of Message | Receiver | Message ID | SWIFT | TCO | allNETT | Comment |
|---|---|---|---|---|---|---|
| Advice to Debit Party | Collecting Bank/Drawee | BOTCOL1 | ||||
| Advice to Debit Party 2nd mail | Drawee | BOTDRE2 | ||||
| Advice to Credit Party | Remitting Bank/Drawer | BOTDRR1 | T12 | In case documents were presented directly by the drawer, the Advice to Credit Party is sent to the drawer. In case the receiver of the Credit Advice is the remitting bank, the message will only be generated if documents are settled free of payment. Otherwise the remitting bank will receive a MT400 with the details of the settlement. Description of the message depends on collection conditions: Advice of Acceptance, Advice of Deferred Payment, Advice of Mixed Payment, Advice of Payment, Advice |
||
| Advice of Payment | Remitting Bank/Drawer | BOTDRR2 | T54 | |||
| Advice to Credit Party | Drawer | BOTDRR3 | Not available as letter |
Release
Signature required
Transaction Panels
Funds Settlement
Instructions
Shipping Details
allNETT Fields
Parties
Received Instructions
Overview
Liability
Settlement Details
Settlement
Bookings
Cash Cover
DTAEA Fields
DTALC Fields
Completion
Incoming Tag 72/79
Messages
Compliance
Attachments
Fee Conditions
DTAG Fields
Funds Settlement
Datafields
| Datafield | Description |
|---|---|
| Days/Months or Years for Maturity Period | cf Appendix A, Table BOD field MATPERTYP |
| Own Reference | cf Appendix A, Table BOD field OWNREF |
| Currency | cf Appendix A, Table CBB field CUR |
| Collection Amount | cf Appendix A, Table CBB field AMT |
| Currency | cf Appendix A, Table CBB field CUR |
| Open Collection Amount | This field contains the amount which has not been paid under the collection. cf Appendix A, Table CBB field AMT |
| Collection Condition | cf Appendix A, Table BOD field DOCTYPCOD |
| Document Set Status | cf Appendix A, Table BOD field DOCSTA |
| Number of Days/Months for Maturity Period | cf Appendix A, Table BOD field MATPERCNT |
| Start of Maturity Period | cf Appendix A, Table BOD field MATPERBEG |
| Date of Receipt of Documents | cf Appendix A, Table BOD field RCVDAT |
| Presentation Date | cf Appendix A, Table BOD field PREDAT |
| Name | cf Appendix A, Table PTS field NAM |
| Reference for Address (Optional) | cf Appendix A, Table PTS field REF |
| Name | cf Appendix A, Table PTS field NAM |
| Reference for Address (Optional) | cf Appendix A, Table PTS field REF |
| Name | cf Appendix A, Table PTS field NAM |
| Reference for Address (Optional) | cf Appendix A, Table PTS field REF |
| Document Amount to be settled | The document is reduced by the reduction amount. |
| Free of Payment | cf Appendix A, Table BOD field FOCFLG |
| Reduction Amount | This amount can be part of the document amount and reduces the settlement amount. |
| Documents Accepted on | This field holds the date when the documents were taken up, i.e. when the BOTPAY transaction was made. cf Appendix A, Table BOD field ACCDAT |
| Close Contract | Checking this box closes the current contract. |
Instructions
Datafields
| Datafield | Description |
|---|---|
| Collection Instructions | cf Appendix A, Table BOT field COLINS |
| Delivery of Documents Instructions modified | cf Appendix A, Table BOT field COLINSFLG |
| Draft Instructions | cf Appendix A, Table BOT field DFTINS |
| Protest Instructions | cf Appendix A, Table BOT field PROINS |
| Other Instructions | cf Appendix A, Table BOT field OTHINS |
| ALADI Checkbox | cf Appendix A, Table BOD field ALADIFLG |
| ALADI Reimb. Code | cf Appendix A, Table BOD field ALADICOD |
| Fee settlement - our fee to be debited to | cf Appendix A, Table BOD field CHATO |
| Charges Text | cf Appendix A, Table BOT field CHGTXT |
| Waive Collecting Bank Charges | cf Appendix A, Table BOD field WAICOLCOD |
| Waive Remitting Bank Charges | cf Appendix A, Table BOD field WAIRMTCOD |
| Defer Payment Until | cf Appendix A, Table BOD field OTHINS |
| 2nd Mail Date | If documents are to be presented in a second mailing, this field contains the date of the second mail. |
| Receiver of Second Mail | cf Appendix A, Table BOD field MSGROL |
| External Key | cf Appendix A, Table PTS field EXTKEY |
| Address Block | cf Appendix A, Table PTS field ADRBLK |
| Reference for Address (Optional) | cf Appendix A, Table PTS field REF |
Shipping Details
Datafields
| Datafield | Description |
|---|---|
| Transport Document Type | cf Appendix A, Table BOD field TRPDOCTYP |
| Transport Document No. | cf Appendix A, Table BOD field TRPDOCNUM |
| Date of Transport Document | cf Appendix A, Table BOD field TRADAT |
| Mode of Transport | cf Appendix A, Table BOD field TRAMOD |
| Name of Vessel | cf Appendix A, Table BOT field VESSELNAM |
| Shipment from | cf Appendix A, Table BOD field SHPFRO |
| For Transportation to | cf Appendix A, Table BOD field SHPTO |
| Goods Description | cf Appendix A, Table BOT field GODDES |
allNETT Fields
Datafields
| Datafield | Description |
|---|---|
| Send Documents via | cf Appendix A, Table BOD field ANTSNDBY |
| If Draft is Accepted | cf Appendix A, Table BOD field ANTDFTACP |
| Protest in case of Non-Payment | cf Appendix A, Table BOD field ANTPTSPAY |
| Protest in case of Non-Acceptance | cf Appendix A, Table BOD field ANTPTSACP |
| Keep documents at no charge | cf Appendix A, Table BOD field ANTDOCCHG |
| Store goods | cf Appendix A, Table BOD field ANTSTOGOD |
| In case of need refer to | cf Appendix A, Table BOT field ANTAGTDET |
| Instuctionauthorization | cf Appendix A, Table BOD field ANTAGTINS |
| Collect Interest from Drawee | cf Appendix A, Table BOD field ANTCOLINT |
| incoming allNETT Account Details | cf Appendix A, Table BOT field INCACCDET |
| Interest Rate | cf Appendix A, Table BOD field ANTINTRAT |
| Interest Start Date | cf Appendix A, Table BOD field ANTINTDAT |
| In case refused | cf Appendix A, Table BOD field ANTINTREF |
Parties
Datafields
| Datafield | Description |
|---|---|
| External Key | cf Appendix A, Table PTS field EXTKEY |
| Address Block | cf Appendix A, Table PTS field ADRBLK |
| External Key | cf Appendix A, Table PTS field EXTKEY |
| Address Block | cf Appendix A, Table PTS field ADRBLK |
| Reference for Address (Optional) | cf Appendix A, Table PTS field REF |
| External Key | cf Appendix A, Table PTS field EXTKEY |
| Address Block | cf Appendix A, Table PTS field ADRBLK |
| External Key | cf Appendix A, Table PTS field EXTKEY |
| Address Block | cf Appendix A, Table PTS field ADRBLK |
| Reference for Address (Optional) | cf Appendix A, Table PTS field REF |
| External Key | cf Appendix A, Table PTS field EXTKEY |
Received Instructions
Datafields
| Datafield | Description |
|---|---|
| Interest Instructions | cf Appendix A, Table BOT field INTINS |
| Payment Information | cf Appendix A, Table BOT field SETINSBO |
| Authority of Agent | cf Appendix A, Table BOT field AGTAUT |
| Date of Shipment | cf Appendix A, Table BOD field SHPDAT |
Overview
Datafields
| Datafield | Description |
|---|---|
| Responsible User | cf Appendix A, Table BOD field OWNUSR |
| Direct Collection | cf Appendix A, Table BOD field DIRCOLFLG |
| Direct rejection | cf Appendix A, Table BOD field REJFLG |
| Applicable Rule Checkbox | cf Appendix A, Table BOD field APPRULFLG |
| Reserved Contract | cf Appendix A, Table BOD field RESFLG |
| Date of Advice of Documents Received | cf Appendix A, Table BOD field ADVDAT |
| Maturity Date | cf Appendix A, Table BOD field MATDAT |
| BO Tenor Details | cf Appendix A, Table BOT field BOGDET |
| Copies in 1st Mail | This field contains the number of documents in figures to be sent with the first mail. If documents are to be sent with one mail only, insert the total number of each document in this column. |
| Copies in 2nd Mail | This field contains the number of documents to be sent by second mail (if any) |
| Document Description | This field contains the kind of document to be mentioned in the document specification. Either select a document from the selection list or enter the document manually. |
| Address Block | cf Appendix A, Table PTS field ADRBLK |
| Country Code (Risk Country) | cf Appendix A, Table BOD field STACTY |
| Goods Code (for Statistics) | cf Appendix A, Table BOD field STAGOD |
Compliance
DTAG Fields
