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Receiving Documents

Transaction LITDCK

This transaction is used to register the receipt of import documents.

Via the checkbox “Enter Docs, Discrep., Instr. and Shipping Details” the user decides, if

just the receipt of the documents is registered in the system, without entering further details (for departments, in which it is differentiated between the mere receipt of documents and the verification of the documents). Details like the document list, potential discrepancies, or instructions are specified in subsequent transactions. In that case no message will be generated in the this transaction.
the receipt of the documents and all associated information of the document set are to be entered, so that the details have not to be entered in subsequent transactions any more. In that case, in this transaction the user can specify the additional details of the document set via the checkbox “Enter Docs, Discrep., Instr. and Shipping Details” and can generated a respective message.
In case the user decides to send the documents on approval basis to the Applicant, the checkbox '“Documents sent on Approval Basis”' has to be selected. This implies, that documents have been sent to the applicant on the trust that discrepancies would be accepted. Please refer the outgoing correspondence section for relevant messages that will be generated.

If the document set has not already been advised, a document set contract (BR) is generated under the Import L/C. If one or more document sets have been advised by Advising Documents for which no documents have yet been received, the user is informed accordingly when the transaction is started. A selection list allows the user to choose the relevant document set for further processing.

The user has to check whether there is a Release of Goods document. If the goods have not been released the user can release them in this transaction (e.g. if the goods are to be addressed to the bank to be handed over to the drawer). If the user releases the goods in this transaction, diary events, liability posting, etc. are generated (for details, see Release of Goods).

Requirements

This transaction creates a new Import L/C Document Set contract.
If an existing document set has been selected, the documents may not yet have been received.
An existing Import L/C contract which is open and not closed.
The number of received document sets must be less than 999.
For incoming allNETT / RIVO messages see Overview of Incoming messages - allNETT / RIVO.

Transaction Control

Fees

Fee Code	Set as Default	Units	from	until	Comment
ZZFHND	Yes	1	today	today
BRFDIS	If “Discrepancies” filled then yes else empty.	If “Discrepancies” filled then 1 else 0.	today	today

Commissions

Results of this Transaction

If the checkbox “Register to Send and Settle Documents” is checked, an auto-registration for the transaction “Send, Accept and Settle Documents” will be created.

Diaries

For more information see TRNDIA Diaries.

Action	Description	Diary	Follow-up Transaction	Comment
Create	Documents accepted?	Today + 5 Working Days	Common Messages	“Documents on Approval Basis” filled or “Discrepancies” filled and “Ignore Discrepancies” checked
Create	Shipping Guarantee expired	Expiry Date + 10 Working Days	Common Messages	“Release of Goods” in previous Transaction not filled and now filled and “Expiry Date” filled and “Release Type”='Release under Shipping Guarantee'

Updating/Storing of Amounts (CBS)

The open amount of the Import L/C is reduced by the document amount, provided this has not already been done when advising the documents.

Liability (LIA)

Outgoing Correspondence

Details on creation of messages can be found under DOCEOT Messages. For outgoing allNETT / RIVO messages see Overview of Outgoing messages - allNETT / RIVO.

Name of Message	Receiver	Message ID	SWIFT Score	TCO	DTA/DTE	Bolero	Comment
Advice of Documents	Payer	LITAPL1	748/750	T50 or 771*	DTALCD 771	485	The DTA 771 will only be created when the documents are discrepant.
Instruction Reply/Payment Instruction	Payer	LITAPL3					If “Discrepancies” is filled and “Ignore Discrepancies” not checked. If the checkbox ““Documents sent on approval basis”” is selected.
Release of Goods	Carrier	LITROG1					If “Release of Goods” was selected and “Release Type” like 'Release under AWB/ FCR/ CMR' or 'B/L Endorsement'.
Shipping Guarantee	Carrier	LITROG2					If “Release of Goods” was selected and “Release Type” like 'Release under Shipping Guarantee'.
Document Presentation 1st Mail	Payer	BRTAPL1					Applicable if the checkbox ““Documents sent on Approval Basis”” is selected, i.e.,, documents are released on trust basis. Because the actual documents are enclosed with this message, the message is always sent as a 'Letter' regardless of whether the recipient has SWIFT or any other electronic medium.
Document Presentation 2nd Mail	Payer	BRTAPL2

* The TradeConnect message can be created in DTA formate alternatively, if activated.

Release

Signature required

Transaction Panels

Docs. Received

Datafields

Datafield	Description
Own Reference	cf Appendix A, Table LID field OWNREF
Currency	cf Appendix A, Table CBB field CUR
Nominal L/C Amount	This field contains the nominal amount of the letter of credit. cf Appendix A, Table CBB field AMT
Additional Amount	If this box is checked, additional amounts are available under the contract and an additional panel is available to enter details.
Currency	cf Appendix A, Table CBB field CUR
Open Amount	This field contains the amount available under the letter of credit. cf Appendix A, Table CBB field AMT
Revolving Flag	cf Appendix A, Table LID field REVFLG
Authorized to Pay, Accept, Negotiate	This field indicates the bank authorized to pay, accept, negotiate or incur a deferred payment for the L/C.
Available by	cf Appendix A, Table LID field AVBBY
Red/Green Clause	cf Appendix A, Table LID field REDCLSFLG
Opening Date	cf Appendix A, Table LID field OPNDAT
Shipment Date	cf Appendix A, Table LID field SHPDAT
Date of Expiry	cf Appendix A, Table LID field EXPDAT
Place of Expiry	cf Appendix A, Table LID field EXPPLC
Form of Documentary Credit	cf Appendix A, Table LID field LCRTYP
Name	cf Appendix A, Table PTS field NAM
Reference for Address (Optional)	cf Appendix A, Table PTS field REF
Name	cf Appendix A, Table PTS field NAM
Reference for Address (Optional)	cf Appendix A, Table PTS field REF
Name	cf Appendix A, Table PTS field NAM
Reference for Address (Optional)	cf Appendix A, Table PTS field REF
Usance, Sight or Mixed	cf Appendix A, Table BRD field DOCFLG
Currency	cf Appendix A, Table CBB field CUR
Maximum Amount	cf Appendix A, Table CBB field AMT
Currency	cf Appendix A, Table CBB field CUR
Additional Amount	cf Appendix A, Table CBB field AMT
Date of Receipt of Documents	cf Appendix A, Table BRD field RCVDAT
Presentation Date	cf Appendix A, Table BRD field PREDAT
Maturity Date	cf Appendix A, Table BRD field MATDAT
Date of Shipment	cf Appendix A, Table BRD field SHPDAT
Order Date	cf Appendix A, Table BRD field ORDDAT
Count of Received Document Sets	cf Appendix A, Table LID field UTLNBR
Maturity Period	cf Appendix A, Table BRT field MATPER
Document Set Status	cf Appendix A, Table BRD field DOCSTA
Enter Docs, Discrep. and Instructions	cf Appendix A, Table BRD field DSCINSFLG
Register to Send and Settle Document	This box is checked if the subsequent transaction 'Settlement of Sight Documents' is to be registered, which can then be picked up in the Office.
Role Presenting Party	This field contains the role of the party which has presented documents under the L/C. If this field is open for selection, the available parties are all contracting parties on the beneficiary side (e.g. beneficiary, advising bank, 2nd advising bank). If the documents are presented by another party, it is possible to select “presenting bank”, which will then open an address field for input. cf Appendix A, Table BRD field DOCPRBROL
Payer	cf Appendix A, Table BRD field DOCPYRROL
Own Reference	This field contains the reference number of the subcontract created for the respective set of documents presented under the letter of credit. cf Appendix A, Table BRD field OWNREF
External Key	cf Appendix A, Table PTS field EXTKEY
Address Block	cf Appendix A, Table PTS field ADRBLK
Reference for Address (Optional)	cf Appendix A, Table PTS field REF
External Key	cf Appendix A, Table PTS field EXTKEY
Address Block	cf Appendix A, Table PTS field ADRBLK

Overview

Datafields

Datafield	Description
Currency	cf Appendix A, Table CBB field CUR
Open Document Amount	This field contains the amount available under the letter of credit. cf Appendix A, Table CBB field AMT
Date of Advice of Payment	cf Appendix A, Table BRD field ADVDAT

Discr./Instr.

Datafields

Datafield	Description
Discrepancies	cf Appendix A, Table BRT field DOCDIS
Discrepancies Modified	cf Appendix A, Table BRT field DOCDISFLG
Ignore Discrepancies	cf Appendix A, Table BRD field IGNDISFLG
Comments and Conclusions	cf Appendix A, Table BRT field COMCON
Settlement Instructions BR	cf Appendix A, Table BRT field SETINSBR
Copies in 1st Mail	This field contains the number of documents in figures to be sent with the first mail. If documents are to be sent with one mail only, insert the total number of each document in this column.
Copies in 2nd Mail	This field contains the number of documents to be sent by second mail (if any)
Document Description	This field contains the kind of document to be mentioned in the document specification. Either select a document from the selection list or enter the document manually.
External Key	cf Appendix A, Table PTS field EXTKEY
Address Block	cf Appendix A, Table PTS field ADRBLK
Reference for Address (Optional)	cf Appendix A, Table PTS field REF
Type of Advice Received	cf Appendix A, Table BRD field ADVTYP
Date to be Paid	cf Appendix A, Table BRD field TOTDAT
Date of Discrepancy Advice	cf Appendix A, Table BRD field DISDAT
Documents on Approval Basis	cf Appendix A, Table BRD field APPROVCOD

Shipping Details

Datafields

Datafield	Description
Release of Goods	cf Appendix A, Table BRD field RELGODFLG
Release Type	cf Appendix A, Table BRD field RELTYP
Request Date for Release of Goods	cf Appendix A, Table BRD field RELGODDAT
Expiry Date of Shipping Guarantee	cf Appendix A, Table BRD field EXPDAT
Transport Document Type	cf Appendix A, Table BRD field TRPDOCTYP
Transport Document Number	cf Appendix A, Table BRD field TRPDOCNUM
Date of Transport Document	cf Appendix A, Table BRD field TRADAT
Mode of Transport	cf Appendix A, Table BRD field TRAMOD
Vessel Name	cf Appendix A, Table BRT field VESNAM
Identification of Goods	cf Appendix A, Table BRT field ROGGOD
Place of Delivery	cf Appendix A, Table BRT field DELPLC
Port of Discharge	cf Appendix A, Table BRT field PORDIS
External Key	cf Appendix A, Table PTS field EXTKEY
Address Block	cf Appendix A, Table PTS field ADRBLK
Reference for Address (Optional)	cf Appendix A, Table PTS field REF
Release Goods to Applicant?	cf Appendix A, Table BRD field RTOAPLFLG
Release to Address	cf Appendix A, Table BRT field RELSTOADR

allNETT Fields

Datafields

Datafield	Description
Date of Transport Document	cf Appendix A, Table BRT field INC22032
Shipping Route	cf Appendix A, Table BRT field INC22033

Advice of Discrepancy

Datafields

Datafield	Description
Charges Deducted	cf Appendix A, Table BRT field CHADED
Charges Added	cf Appendix A, Table BRT field CHAADD
Currency of Total Amount to be Paid	cf Appendix A, Table BRD field TOTCUR
Total Amount to be Paid	cf Appendix A, Table BRD field TOTAMT
External Key	cf Appendix A, Table PTS field EXTKEY
Address Block	cf Appendix A, Table PTS field ADRBLK
Reference for Address (Optional)	cf Appendix A, Table PTS field REF

Advice of Payment

Datafields

Datafield	Description
External Key	cf Appendix A, Table PTS field EXTKEY
Address Block	cf Appendix A, Table PTS field ADRBLK
Reference for Address (Optional)	cf Appendix A, Table PTS field REF
Narrative (TAG 77A of MT754)	cf Appendix A, Table BRT field NARTXT77A
External Key	cf Appendix A, Table PTS field EXTKEY
Address Block	cf Appendix A, Table PTS field ADRBLK
Reference for Address (Optional)	cf Appendix A, Table PTS field REF

Documentation - DOKA-NG (Functional availability is per selected plan)

Table of Contents

Receiving Documents

Transaction LITDCK

Requirements